If you are part of a fundraising event planning committee, one of your biggest priorities is ensuring that you are staying within budget while keeping up with your financial goals. One great way to be sure your fundraising event is financially “on track” is to utilize a fundraising event budget. By keeping track of income and expenses, you can be sure to stay on course.
Financial tracking and planning is one key ingredient to making your fundraising event a success. A fundraising event budget can help you estimate projected income and establish financial goals for your fundraising event. Once goals are set, you can continually monitor progress by referring back to your original estimates. Event planners can also easily monitor online donations, income from sponsorships, and merchandise sales from their fundraising website. By tracking current progress, administrators can identify any shortcomings, and make necessary changes in current efforts.
Examples of Income (or Revenue)
- Online Donations
- Revenue from Ticket sales
- Sponsorship Dollars
- Product & Fundraising Merchandise Sales
A fundraising event budget also keeps track of expenses of the fundraising campaign. By estimating and tracking expenses during the planning stages, administrators can be sure actual expenses are not exceeding the dollars allocated in their budget.
Examples of Expenses (or Expenditures)
- Fundraising Software
- Venue Rental
- Food and Beverage
- Permits, Insurance and Fees
FREE FUNDRAISING EVENT BUDGET TEMPLATE
Luckily, we’ve created a sample fundraising event budget to help you keep on track financially as you plan your upcoming fundraising event. This fundraising event budget is pre-populated with examples of income and expenses which can be customized specifically for your fundraiser. It also includes a profit/loss summary to help you visually compare income and expenses so your organization can be aware of your breaking point and profitability margin.
DOWNLOAD: Sample Fundraising Event Budget