Many nonprofit and community organizations host fundraising events as a way to raise money for their cause. Some common fundraising events include: walk-a-thons, fundraising galas, charity golf tournaments, conferences and meetings.
Regardless of the type of fundraiser you decide to host, organizing any event requires a lot of planning and preparation. One great way to help you manage all the details is by using event management software – an online system that helps organizers manage the entire event life cycle of the conference or fundraising event. Within one integrated web application, organizers can: post event information (speakers, schedules, maps, etc.), manage online event registrations & donations, promote and market the event, manage sponsorships and product sales, pull detailed financial reports, manage day-of-event operations, and conduct post-event evaluations.
Although event management software can help keep you organized and track important data (i.e. attendees, sponsors, donations, etc.); you can’t just plug it in the week before your event and expect success. You’ll still need to start planning way in advance (likely one year out). A good way to begin is to create a Fundraising Event Timeline and Checklist. This will help guide your actions and keep you moving in the right direction.
Below we provide a sample Timeline & Checklist you can use a guide for preparing for your own upcoming conference or event.